Sales and Marketing Coordinator

Profile

Sales

• Create suggested orders for weekly stock replenishment to Hamilton HQ and create purchase orders
• Analyze inventory and weekly shippable
• Prepare weekly sales report
• Work with the finance and accounting department on any issues such as processing inventory and non-inventory related credits/debits after billing pricing errors, inventory adjustments, transfers and issues
• Support and assist Brand Manager on client presentations, business planning, annual budgets, new assortments, monthly and yearly forecast, and sales analysis
• Prepare consignment documents and follow up with media or retailer contact to retrieve consignment items
• Responsible for processing: Return request forms, Sample line returns, Sales invoices, PO data entry Gather and compile all necessary sales information from sales force including forecasts, sales analysis and weekly sales projections

 Marketing:

• Responsible for all marketing functions including the execution of product releases and designed print ads, product advertising placements, coordination with publication and other media outlets, new product launches, point of sale matters, new displays and marketing campaigns
• Organize and coordinate events and tradeshows from planning to execution
• Budgets: Maintain Marketing Budget, keeping track of all spending. Coordinate the required approval processes for brand spending with the finance department
• Visual Merchandising: Fulfill orders for POS displays and other collateral materials needed.
• Artwork Production: Coordinate all media artwork requests between agencies and the publications; Coordinate production of additional visual creative, including, posters, duratran, direct mail, etc
• Event Coordination: Assist in the preparation and execution of retailer and public relations events including venue, catering and invitation coordination and all other event planning logistics
• Analyze performance and budget allocation of digital marketing activities, as well as provide recommendations.
• Analyze ecommerce metrics to propose strategic changes.
• Analyze, monitor, and maintain Hamilton’ ecommerce product assortment and stock, in collaboration with the Operations team.
• Ensure the Hamilton brand image is presented appropriately on retailers’ websites, social media, digital coop investment, and other digital outlets.
• Coordinate special marketing and ecommerce projects.
• administrative duties.  Serve as liaison between sales & marketing and finance & accounting.
• Training: Assist in preparing presentation materials and event coordination for training sessions. Excellent communication and writing skills. Ability to travel for events as needed.

 Finance

• Coordinate the required approval processes for brand spending. Maintain the budget file on a regular basis and keep track of all spending.
• Prepare purchase orders for all marketing vendors and expenses and match PO with the vendor invoices for submission to the accounting department.
• Complete project sheets to set up new IO’s related to wholesale marketing
• Pull IO report every month to analysis spending and address any discrepancies with the brand manager and accounting.